Privacy Policy

Euphoria Social Group Incorporated (Victoria, Australia)
Registration Number: A0124341K

Euphoria Social Group Incorporated (“Euphoria Social”, “we”, “our”, “us”) is a registered, volunteer-run, not-for-profit association operating under the Associations Incorporation Reform Act 2012 (Vic).

We are committed to protecting your privacy in accordance with the Privacy Act 1988 (Cth), the Australian Privacy Principles (APPs), and all other applicable Victorian privacy and data protection laws.

This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website, social media platforms, or attend our events.

Information We Collect
We collect only the information that is reasonably necessary for our functions and activities.
a. Personal Information
We may collect personal information that you voluntarily provide, including but not limited to:
Your name, email address, and phone number;

Event registration details;
Newsletter or membership sign-up details;
Any information you include when contacting us or submitting forms.

b. Usage Data
We may automatically collect limited technical information about your use of our website (euphoriasocial.org) or social media, such as:
IP address, browser type, operating system;
Pages visited, duration of visit, and referral sources;
General analytics data for website improvement and security purposes.

We collect this information in compliance with Australian privacy regulations and primarily use it in aggregate, non-identifiable form.

How We Use Your Information

We use your information only for legitimate community and organisational purposes, including:
To communicate with you about events, newsletters, and updates;
To administer and improve our website, programs, and community offerings;
To respond to your questions, feedback, or requests;
To manage event registrations and attendance;
To analyse usage patterns for service improvement and community engagement;
To comply with applicable laws and maintain organisational records as required by the Associations Incorporation Reform Act 2012 (Vic).

We will not use your information for purposes other than those outlined above without your consent.

Sharing and Disclosure of Your Information

We respect your privacy and do not sell, rent, or trade personal information.
We may disclose your information only in the following limited circumstances:
Service Providers: With trusted third parties who assist us in operating our website, managing communications, or running events — provided they agree to maintain confidentiality and data security consistent with this Policy;
Legal Requirements: When disclosure is required or authorised by law (for example, to comply with lawful requests from regulatory authorities or protect our legal rights);
Consent-Based Disclosure: With your express permission, such as sharing event photos or testimonials.

Social Media

Euphoria Social operates official social media accounts, including Instagram (@euphoria_social. @314movement and @lgbtfamiliesvic).

Please note:
Any information you post or share publicly on social media (comments, tags, messages) may be visible to others;
Direct messages sent via social media are subject to the privacy policies of the relevant platform;
We encourage you to review the Meta (Instagram) Privacy Policy and use discretion when interacting with our social media pages.
We may occasionally re-share publicly posted images or comments that tag or mention our organisation, in line with community norms and platform permissions.

Events and Photography

When registering for or attending Euphoria Social events, you may be asked to provide basic contact information (e.g., name and email) for event coordination, safety, and communication.
Photographs or videos may be taken at Euphoria Social events for promotional or archival purposes. These may appear on our website, newsletters, or social media platforms.
Where practical, notice of photography will be displayed at events, and attendees may opt out of being photographed by notifying an organiser or emailing hello@euphoriasocial.org prior to or during the event.

Security of Your Information

We take reasonable steps — physical, electronic, and procedural — to safeguard your personal information from misuse, interference, loss, unauthorised access, modification, or disclosure.
However, no data transmission or storage system is completely secure. By engaging with us, you acknowledge that you provide information at your own risk and that absolute security cannot be guaranteed.

Access, Correction, and Deletion of Your Information

Under the Australian Privacy Principles (APP 12 and APP 13), you have the right to:
Access the personal information we hold about you;
Request correction of any inaccurate, incomplete, or outdated information;
Request deletion of your personal information, where legally permissible.
To exercise these rights, please contact us at hello@euphoriasocial.org
We may need to verify your identity before processing such requests.

Data Retention

We retain personal information only as long as necessary to fulfil its intended purpose, or as required by law.
When information is no longer needed, it will be securely destroyed or anonymised in accordance with data protection best practices.

Cookies and Analytics

Our website may use cookies or similar technologies to enhance functionality and gather anonymous usage statistics.
You can adjust your browser settings to refuse cookies; however, this may affect site functionality.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements.
Any revisions will be posted on this page with an updated “Effective Date.” Continued use of our website or services after such updates constitutes acceptance of the revised policy.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle personal information, please contact us at:

hello@euphoriasocial.org

Legal Compliance Statement

Euphoria Social Group Incorporated operates in accordance with:
The Privacy Act 1988 (Cth) and Australian Privacy Principles (APPs);
The Associations Incorporation Reform Act 2012 (Vic); and
The Charter of Human Rights and Responsibilities Act 2006 (Vic), to the extent applicable to not-for-profit community organisations.